Establishing Erasmus cooperations

Establishing Erasmus cooperations

International Affairs has put together all the information that FAU lecturers should consider when signing a new Erasmus cooperation agreement. The information below applies to both the KA103 funding line (programme countries) as well as the KA107 funding line (partner countries) of the Erasmus programme.

Step 1

As soon as the potential partner university has been identified (through one’s own contacts, meetings at symposia, recommendations from colleagues, etc.), the FAU lecturers involved discuss the following topics with their counterparts at the foreign university:
  • Start (year) and duration of the cooperation agreement
  • Number and level of students to be exchanged
  • Teaching language, semester dates and course catalogue
  • Language requirements and academic requirements for students, only for study or also for final theses
  • Teaching mobility

FAU lecturers should discuss the plans in their department in good time, seek approval from the head of department and involve the current Erasmus coordinator of the department during further planning.

Step 2

Once all the details have been clarified in the department, International Affairs at FAU must be contacted. Boryana Klinkova is responsible for programme countries, and Bianca Köndgen is responsible for partner countries. Lecturers from the Faculty of Humanities, Social Sciences, and Theology or the Faculty of Business, Economics, and Law (School of Business and Economics) should also involve the faculty’s international office. International Affairs sends the lecturer an ‘Internal application for concluding an Erasmus agreement’ (templates available in German and English), which the lecturer has to complete and sign and then return to International Affairs (please note: 2 signatures are required, please refer to the key on the form).

Step 3

International Affairs creates a draft agreement (based either on the template already received from the partner or the FAU template) on the basis of the application and sends this to the future partner university for them to complete/amend. The agreement is signed as soon as all details have been clarified by both sides. At FAU, Bianca Köndgen signs all agreements in her role as Erasmus institutional coordinator. The agreement is considered active from this point on and is sent to all FAU lecturers involved via e-mail for their records and the information is posted on their own websites. We recommend posting some information about the new cooperation agreement on the departmental or school website.

If International Affairs receives a request for a partnership from a foreign university, it forwards it to the appropriate department at FAU with the request to check it and provide feedback. International Affairs then informs the foreign university of whether their request has been accepted or declined.

Please note that countries or departments cannot be freely selected in the context of programme funding line KA107 for partner countries, exchanges are only possible in those countries and departments where currently valid FAU applications have been accepted.